Attendance


Absences should be reported to the Attendance Office at (847) 718-7870. A 24-hour voicemail system is available. Please leave your student's name, ID number, date and reason for the absence in your message.


Philosophy

(ref. Board Policy Section 7:70)
The Board of Education authorizes the administration to develop and enforce procedures, which ensure regular student attendance and accurate accounting for student absences. Attendance at school is required by state law. Being in the classroom, doing the assigned work, and contributing to the class, all on a regular basis are important to success in school. Only in the classroom can the student take full advantage of fellow classmates’ ideas, the teacher’s explanations, and other material that enriches the class.

Attendance Codes

Excused Absences

  • PEX = Excused parental absence for illness, medical & dental appointment
  • LTE = Tardy, arrives to class within the first fifteen minutes without a pass
  • MED = Excused absence for illness, written documentation from doctor/dentist
  • EXE = Excused absence by parent request, non-medical reasons
  • ADM = Absence excused by Administration/school personnel
  • FT = Absence due to participation in an approved field trip
  • VAC = Vacation
  • HOM = Homebound

Unexcused Absences

  • CUT = Class cut
  • UNV = Absence is not accounted for, unauthorized within 48 hours
  • OSS = Absence due to out-of-school suspension
  • ISS = Absence due to in-school suspension
  • Unauthorized Absences
  • UNA = Did not follow procedures

After two unauthorized "UNA" absences in any class, subsequent unauthorized absences will be designated as unexcused, and the student will move to the appropriate step on the attendance policy.

Excused Absences

If student is absent from school, his or her parents need to call the attendance office by 10 a.m. on the day of the absence, if at all possible. Authorized calls will be accepted by the attendance office up to 10 a.m. the following day after the absence. After 10 a.m. the next day, the absence will be considered as an unauthorized absence. Failure of a parent to call will result in the absence being considered unexcused. Appeals may be made to the Attendance Dean.

Examples of excused absences include, but are not limited to:

  • Personal illness or other physical disablement
  • Illness or death in the student’s family
  • Family emergency
  • Religious observances
  • Court appearances
  • Medical/Dental appointments (Follow prescribed procedures below)
  • Permission from Nurse to go home
  • Field Trip (Follow prescribed procedures below)
  • Student Services division approved activity
  • Administrator conference
  • Other specific excuses dependent on the judgment of the Deans or designees.

Excused absences allow for full make-up privileges, including a reasonable amount of help from teachers. The student must take the initiative for securing any work missed during an excused absence.

Students must attend a minimum of four consecutive class periods in order to participate in any practices, competitions or school sponsored activities after school or during the evening the day of the absence. Only exceptions, is if the absence is a result of court, funeral, field trip or a college visit. Written verification may be required.

Pre-Arranged Absences

When it is necessary for a student to be absent from school, and this is known in advance, the Attendance office must receive prior notification according to the following procedures in order for the absence to be excused:

  • A parent/guardian should notify the Attendance office prior to the date of the absence, indicating the reason for the absence and its duration.
  • If the absence is for more than ten school days or more, the student/parents must follow the steps below:
    • Obtain a pre-arranged absence form from the Attendance Office for all of their teachers to sign.
    • They must also speak with their Dean to initiate the extended absence procedure. The extended absence procedure includes a letter to the student’s parents, which indicates the conditions placed on the student academically due to the absences, which will include the number of days the student has to complete the missed work. A parent signature is needed in order for the absences to be excused.

Late Arrival

When arriving late, it is necessary for the student’s parent to call the Attendance Office and state the reason for the student being late. The student then must sign in at the attendance office. If the student does not sign in, the absence may not be excused.

Period Absences

Period absences must be accounted for by the supervising teacher or staff member. It is the student’s responsibility to see that this occurs at the time of the absence by obtaining a pass from the teacher or staff member with whom they spend the class period. If there is a discrepancy in the student’s attendance, the student must see the classroom teacher.

Leaving School During the School Day

When it is necessary for a student to leave during the school day, a parent call is required in the Attendance Office PRIOR to the time of the student’s departure. We are unable to allow the student to leave the campus without verbal parental authorization. (A note will not be accepted.) It is the student’s responsibility to then follow through with the following procedures in order to avoid attendance consequences:

  1. Obtain a pass from the attendance office to present to the classroom teacher when it is time to leave unless during passing or the student’s lunch period. If you are leaving or coming back during your lunch hour, you MUST STILL sign out in the Attendance office
  2. Go to the attendance office and sign out. 
  3. If returning before the end of the school day, sign back in the Attendance Office.

If the above procedures are not followed, the student’s absence may be coded as an UNA or CUT. Continued disregard for the procedure will result in disciplinary action.

Medical or Dental Absences

When a student must miss school and has seen a doctor, the parent may choose to obtain medical documentation verifying the appointment. The documentation should include the name of the student, the doctor, the date and time of the treatment or the dates the student was under the doctor’s care. (A generic form can be obtained from the attendance office if desired.) This information can then be provided to the school upon the student’s return and be coded as an M for medical. This may become important later if the student exceeds their ten days per semester of excused absences. After ten excused days in any one semester, medical documentation will be required and a letter will be sent home explaining the details of this policy.

Going Home Sick

Students who become ill or injured during the school day must request a pass from the classroom teacher in order to access the School Nurse in the Health office. The nurse will then determine whether the student must go home due to illness. If the nurse decides the student should go home, she (or her designee) will contact the parent/guardian. It will be established at that time how the student will be transported home. The nurse will instruct the student to go to their locker to obtain their belongings and then Attendance Office to sign out. Failure to follow this procedure will result in the issuance of an unexcused absence and possible disciplinary action.

If a student wants to come to school during the day in which they have previously been called out, a call from the parent/guardian must be received in the Attendance Office PRIOR to the student’s arrival back in school. It may be necessary upon their arrival, for the school nurse to evaluate the health of the student to ensure they are well enough to be in school.